• Fully Compliant with Notaries Practice Rules • Integrated Risk Assessment for "Inspection-Ready" status. • Secure Cloud Storage (RedShed) for Digital Protocols.
RedSeal Client Records & Document Management System
RedSeal: The Modern Notary’s "Inspection-Ready" Dashboard
RedSeal: Compliance-as-a-Service for the Digital Age
RedSeal: Designed by experts to keep you focused on your clients while we manage the regulatory heavy lifting.
How does RedSeal help Notaries with Faculty Office Compliance?
Our newly updated Risk Assessment Module helps you meet Faculty Office standards without the manual paperwork. We have streamlined the platform to help you reflect on and manage the specific risks of every instruction:
* Document Nature: high-risk instruments like General Powers of Attorney?
* Parties Involved: PEPs, unusual corporate entities
* Geographic Risk: are high-risk third countries involved?
How Does RedSeal Save a Notary’s Time?
The RedSeal Client Records & Document Management System is built for efficiency:
* Automated Data Capture: Drastically reduce the time needed to collect and record client data.
* Digital Notary Protocol: Client information is saved directly to your digital protocol, eliminating manual double-entry.
* The Dashboard Advantage: Fast and easy access to all matters from one central location.
* One-Click Management: View, amend, add to, or retrieve saved IDs and notarized documents instantly.
* Smart Invoicing: Client details are auto-populated into invoices, ensuring accuracy and professional branding.
Secure Your Digital Protocol with "RedShed" Cloud Storage
Stop worrying about lost ID documents or unorganised digital folders. Our superior, fully integrated document storage system* supplies a personal, secure, and bespoke cloud space. Thus providing a secure bridge between your dashboard and your digital protocol.
How to Secure Your Files in 3 Steps:
1. Scan: Capture your client's ID verification and supporting documents.
2. Upload: From your Dashboard, simply Drag & Drop Files into your personal, secure cloud.
3. Manage: At any time, view or download matter-related documents instantly
* NOTE: RedShed comes FREE with RedSeal subscription
Why Leading Notaries Use RedSeal
Because RedSeal is more than just a ledger; or collection of Client Registration Forms. It is a comprehensive digital environment built specifically for the modern Notary Public to ensure your practice meets the highest regulatory standards of the Faculty Office while streamlining your daily workflow.
• Data Security: for all stored ID documents.
• Faculty Office Compliance: Designed to align with the latest Notaries Practice Rules.
• Searchable Protocol: An instant, digital "Master Ledger" that replaces cumbersome paper logs.
• Seamless Workflow: From ID verification to risk assessment and file storage in one single dashboard.
Frequently Asked Questions
Q. Can I keep my notarial protocol records online?
A. YES. In 2026, digital record-keeping is the most efficient way to access your protocol securely from anywhere, at any time.
Q. Can I keep my notarial protocol records in the same place as the copy ID documents?
A. YES, RedSeal
Q. Can I retrieve copy ID documents by clicking on a specific notarial record?
A. YES,
Q. Will my client data be secure?
A. Absolutely. We encrypt your data and store it with SSL security behind firewalls on a UK-based cloud server.
Clients love the idea of a digital Protocol for Notaries.
Because it saves them time – a simple form to complete and return. And instructions are automatically and immediately acknowledged.
“I have used other notaries in the past, now you are my first port of call – your online instruction form simplifies everything.”
What does the RedSeal Dashboard look like?
What notaries say about using RedSeal.
"it's difficult to find the time
to keep our notarial register
up-to-date".
We say, use RedSeal to stay completely organised and inspection ready at all times.”
Frequently Asked Questions about the RedSeal cloud-based Protocol record keeping system.
Q. I am a Notary Public with a faculty to notarise documents in England and Wales. Is RedSeal is just for larger firms?
A. NO. RedSeal benefits all notaries. RedSeal is scalable – we have a BASIC plan for the part-time notary working from home: PREMIUM plan for the solicitor notary and PREMIUM PLUS plan for the super-busy notary or multi-notary firm.
Q. Is RedSeal easy to use?
A. YES. There are prompts built in. And it comes with a handy user manual which, because it was written first hand by an expert, it contains practical hints and tips
Q. Will my client data be secure?
A. YES. Your client data is on a secure SQL server database behind a wall of firewalls and SSL security, constantly backed up to a cloud server and available for you to securely download separately
Q. Are my notary records and copy notarised documents saved in the UK?
A. YES. Your documents are saved on a secure encrypted UK cloud server.
Q. Can I add all my documents to my own RedSeal virtual cloud?
A. YES. You can add as many documents or images as you wish, our integrated RedShed drag-and-drop-to-the-cloud file manager system will take care of everything.
Q. What is the cost of the RedSeal Client Records and Document Management System?
A. There is an initial set-up fee of £175 plus your monthly hosting fee based on usage per year. If you go over the client records limit or space usage you will automatically be upgraded to the next package rather than loose data or be stopped from working. You can always opt out of these options if you prefer.
Monthly Hosting Fees
Stand-A-Lone
£ 35 / MO.
subject to cloud storage space
RedSeal: The 2026 Compliance & Digital Protocol for UK Notaries.
The RedSeal 'Client Records and Document Management System' saves you, the notary, time. It is a bespoke system, developed by Law Consultancy Services Ltd — with over 40 years of innovation in legal technology. Fully compliant with the Notaries Practice Rules.
